You see the following fields in the History tab of the Vendor Maintenance dialog box:
Current Balance: This field shows your company's current balance with this vendor. The program calculates this figure as the total amount of invoice and debit memos minus payments. This amount is updated by Accounts Payable, if it is installed.
Available Credit: This field shows the amount of credit you currently have available with this vendor. If Accounts Payable is installed, the available credit amount is calculated as the difference between your credit limit and open balance.
Open POs: This field shows the total dollar amount of purchase orders to be filled by this vendor. This amount is maintained by the program; you cannot edit it directly.
YTD Purchases: Enter the year-to-date dollar amount you've purchased from this vendor, minus the amount of any current open purchase orders. You can only enter a value in this field when you create the record. Thereafter, the program maintains this amount.
YTD Payments: Enter the year-to-date dollar amount you've paid to this vendor. You can only enter a value in this field when you create the record. Thereafter, the program maintains this amount.
Last Payment: Enter the amount of your last payment to this vendor.
Last Payment Date: Enter the last date on which you made a payment to this vendor. You can only enter a value in this field when you create the record. Thereafter, the program maintains this amount.
Last Receipt Date: Enter the date of the last invoice you received from this vendor. You can only enter a value in this field when you create the record. Thereafter, the program maintains this amount.
YTD Disc: Enter the year-to-date dollar amount of discounts you have taken on purchases from this vendor. You can only enter a value in this field when you create the record. Thereafter, the program maintains this amount.
YTD Adjust: Enter the year-to-date dollar amount of any manual adjustments you have made for this vendor. Thereafter, Accounts Payable maintains this amount if it is linked.
YTD 1099: Enter the year-to-date dollar amount of 1099 payments you have made to this vendor. You can only enter a value in this field when you create the record. Thereafter, the program maintains the amount.